Applying Japanese Visa for Foreign Nationals in Kuala Lumpur

By | June 3, 2016

Here’s a quick guide on how to apply for Japanese visa if you’re a foreigner in Kuala Lumpur.


If you’re a Malaysian, you’re no longer needed to apply for Japanese visa if you’re travelling to Japan provided that you have the latest biometric passport. If you’re not sure, please check at your nearest immigration office.

Foreigners based in Kuala Lumpur who are required to have visa before heading to Japan can use this guide. I’m writing this guide for certain nationalities only but in general should be the same for other citizens. Since my wife is from Beijing, China, the requirements may differ from one nationality to another so do check with Japan Embassy.

The Japanese are known for their efficiency and speed. When I emailed them a few weeks ago describing that my wife is from China and we plan to travel to Japan, they replied the next day with the following information.

Dear Richard Ker,

Here are the required documents for your wife’s Japan visa application :

 1. Original passport (with valid spouse visa and working permit in Malaysia)
 2. One visa application form (downloadable
 3. One 4.5 x 4.5 cm coloured photo with white background
 4. Original company letter stating her position, length of service, purpose of journey and date of travelling
 5. A copy of marriage certificate
 6. Husband passport copy
 7. Applicant’s latest three months’ bank statement in Malaysia (must be original certified true copy by the bank)
(Bank statement must show applicant name as account holder, account number, latest transactions and current balance)
 8. Schedule of stay, fill in tentative daily travel schedule and accommodation (hotel name, address and phone no)
(downloadable at

We need at least 3 working days to process and the visa fee is RM95 paid cash upon collection of approved application only.

Please take note that the visa is subject to approval and the Consul has the right to ask for additional document(s) after the submission is done.

Submission and collection of visa must be done personally by the applicant or else, an authorization letter is needed.


 Consular Section
 Embassy of Japan, Kuala Lumpur

We managed to prepare all the required documents as everything was straight forward.

The Japanese Embassy in Kuala is located at the following address, and you should be able to find it on Waze:

11, Persiaran Stonor, 50450 Kuala Lumpur, Wilayah Persekutuan Kuala Lumpur, Malaysia

Please note of the Japanese Embassy / Consulate working hours in Kuala Lumpur:

Monday – Friday (Except Embassy’s holidays)
08:30 – 12:00 / 14:00 – 16:00

While it’s easy to find the place, where to park your car at the Japanese Embassy in Kuala Lumpur?

There’s none. Please don’t be like me. I took the risk of parking my car at the road side, and within 20 minutes, I got a parking summon from DBKL (City Hall). Get an Uber or ask your friend to drive you there. 🙁

Upon reaching the security gate, you’re asked to register. You will have to surrender your mobile phone, iPad or camera. These are not allowed.

Once you’re inside, simply follow the arrow towards consular section and get a number. There were only a few people there so our number was called, submitted all documents and we were asked to pick up my wife’s passport in 3 working days.

The collection hour is only available in the afternoon from 2pm to 4pm.

It’s super easy to apply for a visa in Kuala Lumpur, it’s just that I shouldn’t have parked my car indiscriminately. Lesson learned!

If you think this guide is useful, please Like, +1 or Tweet below!


Richard Ker

I coach people and give free tips on how to make money from home, build websites that are optimised for Google and help businesses market their products/services online. Follow me on Twitter @richardker.

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